Visa Information

International Participant Support

Official Conference Invitation Letters and Japan Visa Information

The International Conference on Artificial Intelligence, Green Energy and Sustainability (AIGS 2027) provides official invitation letters and visa application support documents for international presenters and participants attending the conference in Okinawa, Japan, on 8–9 April 2027. All conference documents are issued through the AIGS 2027 Organizing Committee following registration, payment confirmation, and verification of participant information.

The conference documentation process is managed through a secure online system. Eligible participants receive a personalized invitation-information link after registration confirmation, allowing them to provide the required information for preparing their official conference documents.

Official Invitation Letter and Visa Application Support Documents

Registered international participants can receive official conference invitation letters and applicable supporting documents through the AIGS 2027 secure invitation system.

Official Conference Documentation

The AIGS 2027 Organizing Committee provides the following official conference documents, as applicable to the participant's registration and presentation status.

  • Official Conference Invitation Letter: Confirms the participant's identity, registration category, conference dates, venue, and purpose of participation.
  • Conference Registration Confirmation: Confirms successful registration and verified participation status.
  • Registration Payment Receipt: Documents the conference registration fee received and verified.
  • Conference Invoice: Provides registration and billing information where applicable.
  • Abstract/Paper Acceptance Letter: Confirms accepted research submissions and presentation details for presenters.
  • Conference Program and Venue Information: Provides the relevant conference schedule, academic activities, venue, and organizer information.
  • Additional Conference Support Documents: Official event-related documents may accompany the invitation letter according to the participant's verified information.

How to Request Your Invitation Letter

The official invitation process is completed in four simple steps through the AIGS 2027 registration and secure documentation system.

Pay Registration Fee

Complete conference registration, select the invitation letter option, and pay the applicable registration fee.

Receive Secure Link

Receive the secure invitation Receive the secure form link to provide details for your invitation letter.

Verify and Submit

Verify your email with the security code and complete the invitation form with the required details.

Receive Documents

Receive your official invitation letter and applicable conference support documents by email.

Document Processing: Official invitation letters are normally prepared and emailed within six business days after all required information and supporting documents have been received and verified. Additional verification may extend processing.
Conference Registration Verify Invitation Letter

Official Invitation Letter Verification

AIGS 2027 official invitation letters contain a unique document reference for authenticity verification. Participants and authorized recipients may check the validity of an issued invitation letter through the official conference verification page.

Online Document Verification: Official invitation letters can be verified at AIGS 2027 Invitation Verification .

Japan Visa Application Information

International participants requiring a visa for Japan are encouraged to review the applicable requirements of the Japanese embassy or consulate responsible for their country of residence. Conference invitation letters and supporting documents may be included in a visa application according to the relevant consular requirements.

  • Confirm the applicable Japanese visa requirements and procedures.
  • Obtain the official conference invitation letter and relevant support documents after registration.
  • Prepare personal travel and accommodation information according to the relevant application requirements.
  • Submit the visa application directly through the authorized Japanese embassy, consulate, or designated channel.
Official Japan Visa Information Japanese Embassies & Consulates
Illustrative sample of conference invitation and visa application supporting documents
Sample conference documentation from previous events, for illustration only.

Invitation and Documentation Questions

Answers to common questions about official conference invitation letters, supporting documents, and visa application preparations for Japan.

Registered and fully paid international presenters and listeners may receive official invitation letters following verification of their information and applicable documentation.
After registration and payment confirmation, a separate email containing the personal secure invitation form link is sent to the registered email address through the AIGS 2027 Admin Control Panel.
Participants provide their full legal name as shown in their passport, nationality, date of birth, passport details, and other required information through the secure invitation form. Email verification is required before accessing the form.
Eligible participants receive an official conference invitation letter and applicable supporting documents. These may include registration confirmation, conference program, venue information, and research acceptance documentation for presenters.
Invitation letters are normally prepared within six business days after complete information and required documents are verified. Additional administrative checks may extend processing.
Yes. Registered and verified listeners may receive official conference invitation letters identifying their participation as Audience / Listener. Research submission is not required.
Official invitation letters can be checked using their unique document reference through the AIGS 2027 Online Verification page.
No. The invitation letter officially confirms conference participation. Visa issuance and entry decisions remain with the responsible Japanese authorities.
Check the inbox and spam folder of the email address used for registration. If the separate invitation email has not arrived following registration confirmation, contact support@aigs-jp.org with your registration reference.

Attend AIGS 2027 in Okinawa, Japan

Register for AIGS 2027 and request your official conference invitation letter and supporting documents through the secure registration and invitation system.

Register Now Verify Invitation