Conference Information & Participant Guidance
Frequently Asked Questions
Find answers to common questions about AIGS 2027 in Okinawa, Japan, including submissions, registration, research publication, presentation formats, official invitation letters, and travel arrangements.
AIGS 2027:
8–9 April 2027, Okinawa, Japan. Onsite activities
at the University of the Ryukyus, with online participation
according to the final program.
Conference Information
AIGS 2027 takes place on 8–9 April 2027 in Okinawa, Japan. In-person activities are scheduled at the 50th Anniversary Memorial Hall, University of the Ryukyus; online activities follow the final Conference Program.
Yes. Participants can register as Audience / Listener without submitting a paper or abstract. Conference Registration is open to eligible participants worldwide.
Accepted authors may present onsite, online, as a poster, or as an e-poster, subject to final session arrangements. See the Presenter Guidelines.
Yes. The confirmed Solar Photovoltaic System Design Workshop is included for registered conference participants without an additional workshop fee. The schedule and onsite participation arrangements are published under Workshops.
The final program is scheduled for 25 March 2027. Session times, presentation assignments, and online access instructions will be provided through the official Program.
Submissions and Scientific Review
The initial submission deadline is 31 January 2027 and the final submission deadline is 15 February 2027. Unless otherwise stated, deadlines close at 23:59 Japan Standard Time (JST, UTC+9). See Important Dates.
A research abstract contains 250–400 words explaining the objective, methods, principal findings, and scientific contribution. Include a clear title, author affiliations, and relevant keywords. See Submission Guidelines.
A dedicated AIGS 2027 abstract submission platform is being finalized. Its activation will be announced on the Submission page. The full-paper EasyChair link is not an abstract-submission substitute.
Full papers are submitted through the official AIGS 2027 EasyChair system. Review the Submission Guidelines before uploading.
AIGS templates are encouraged but not mandatory for initial submission. Microsoft Word (.doc/.docx) and PDF (.pdf) are accepted; LaTeX submissions require a ZIP archive with the .tex sources, compiled PDF, bibliography, separate figures, and supporting files. See Author Templates.
AIGS 2027 has six scientific tracks spanning AI and machine learning; renewable energy; smart grids and power systems; intelligent engineering and robotics; sustainability and climate; and IoT and smart systems. Interdisciplinary applications are welcome. Explore the tracks.
Research abstracts receive scientific, technical, and scope assessment. Full papers normally undergo single-blind peer review. Presentation acceptance is separate from any subsequent publication decision. See Review Process.
Acceptance decisions are issued on a rolling basis, with remaining decisions planned by 28 February 2027. Authors should monitor the relevant submission system and registered email address.
Requested revisions and resubmission instructions are communicated through the applicable review process. Presentation-time requests may be considered, but the final program is determined by conference scheduling and available capacity.
Registration and Participation
Author / Presenter: USD 450 (international) or JPY 35,000 (Japan-based). Audience / Listener: USD 300 (international) or JPY 20,000 (Japan-based). There are no early-bird or late-fee tiers in the standard fee schedule. See Registration Fees.
Japan-based fees apply to participants currently studying, working, or institutionally affiliated in Japan, regardless of nationality. Supporting evidence may be requested for verification.
Yes. The same standard fee applies to onsite and online attendance within the relevant participant category and eligibility group.
Accepted presenters are required to complete registration and payment by 20 March 2027 for inclusion in the final program. Listener registration may continue until 5 April 2027, subject to availability.
Register and pay using the official Registration page. For an official invoice, email support@aigs-jp.org with the participant and billing details. No invoice-issuance fee applies.
Registration covers the applicable conference sessions, presentation eligibility where accepted, available conference documentation, and conference lunch for registered onsite participants. The confirmed solar PV workshop is also included. Travel, accommodation, visa fees, and personal expenses are excluded.
Registration refunds, cancellations, corrections, and transfers are handled under the published Refund and Cancellation Policy. Registration payment does not guarantee publication or visa issuance.
At least one author of each accepted abstract or full paper is required to register, pay, and present. Accepted contributions that remain unregistered after the applicable deadline are treated as withdrawn in accordance with the published Submission and Withdrawal Policy.
Publication and Recognition
Accepted and presented full papers may be considered for conference proceedings, suitable journals, or the REPA Proceeding Series, subject to scientific evaluation, editorial approval, and publisher requirements. Conference acceptance does not guarantee external publication. See Publication Opportunities.
Springer Nature is a proposed proceedings route. Any external proceedings publication remains subject to a confirmed agreement and editorial approval. Earlier Springer books from REPA-associated conferences are historical examples, not a guarantee for AIGS 2027.
Accepted and registered abstracts are eligible for inclusion in the official AIGS 2027 Conference Abstract Book, subject to final editorial verification and participation requirements.
AIGS 2027 does not charge separate fees for eligible publication arrangements covered by conference registration. External publication consideration and cost coverage remain subject to the applicable confirmed publisher agreement.
AIGS 2027 provides opportunities for Best Paper and Best Presentation recognition. Award criteria and recipients are determined through the conference evaluation and program arrangements.
Invitation Letters and Japan Visa Information
Yes. Fully paid and verified onsite presenters and listeners may receive an official conference invitation letter and applicable visa application support documents. Invitation and Visa Information explains the process.
After registration and payment confirmation, the AIGS 2027 Admin Control Panel sends a separate personalized secure invitation-form link to the registered email address. Participants verify their email before providing the required information.
Invitation letters are normally prepared within six business days after complete participant information and supporting documents are verified. Additional checks may extend processing.
Yes. Issued invitations can be checked through the official AIGS 2027 Document Verification page using the applicable document reference.
No. AIGS 2027 provides official conference documentation. Visa issuance and entry decisions are made independently by the responsible Japanese authorities. Check Japan Ministry of Foreign Affairs visa information.
Travel, Accommodation and Support
Participants arrange their own accommodation. Hotels and guesthouses in Naha, Nishihara, Ginowan, and nearby areas may be considered depending on transport access. See Accommodation & Hotels.
Yes. Conference lunch is included for registered onsite participants during scheduled onsite conference activities. The final menu and arrangements will be announced in participant information. Extra personal meals are not included.
Naha Airport (OKA) is the main arrival airport. Public transport includes Yui Rail and local buses, including weekday services where available. See Travel Information and Conference Venue for the confirmed destination and transport guidance.
Participants requiring accessibility arrangements or other reasonable participation support may contact support@aigs-jp.org in advance. Arrangements depend on the available conference facilities and services.
Use Contact Us or email support@aigs-jp.org. WhatsApp: +1 (323) 369-6688 (text messages only).