Code of Conduct
Conference Conduct and Academic Standards
The International Conference on Artificial Intelligence, Green Energy and Sustainability (AIGS 2027) welcomes scientific exchange in a professional, safe, and respectful environment. This Code sets out the standards expected of all participants during conference activities in Okinawa, Japan, and online.
AIGS 2027 is committed to a professional, respectful, and inclusive environment for all participants. Everyone is entitled to participate without harassment, discrimination, intimidation, or degrading treatment. Differences in scientific opinion, background, identity, nationality, disability, or professional experience are to be treated with respect.
Authors, speakers, listeners, session chairs, organizers, exhibitors, service providers, and volunteers are expected to communicate courteously, follow the conference program and venue instructions, and respect allocated presentation times. Constructive academic discussion and criticism are welcome; personal attacks, repeated disruption, and unwanted solicitation are not.
Scientific contributions are expected to reflect original work, accurate findings, appropriate citations, and responsible authorship. Plagiarism, fabricated or manipulated results, unauthorized use of another person’s work, and misleading affiliation or authorship claims are unacceptable. The use of AI-assisted tools should be disclosed where relevant to the research or publication requirements; authors remain responsible for their content.
Unacceptable conduct includes harassment, threats, bullying, discriminatory remarks, sexual harassment, stalking, deliberate intimidation, and disruptive conduct in person or online. Participants should respect personal boundaries and stop unwanted conduct when requested. Safety-related concerns may be reported to onsite event staff or the Conference Secretariat.
Respect the confidentiality of unpublished research, peer-review information, participant data, and private conversations. Recording, photographing, live-streaming, or redistributing a presentation or another participant’s personal information requires appropriate permission. Conference material and third-party content are subject to applicable copyright, consent, and privacy requirements.
Conference-issued invitation letters, acceptance letters, certificates, invoices, receipts, and verification records may be used only for their intended purposes. Impersonation, false registration details, forged or altered documents, unauthorized resale or transfer, and knowingly fraudulent payment representations are prohibited. Good-faith billing inquiries, refund requests, and lawful payment disputes are not violations of this Code.
Concerns may be reported to the AIGS 2027 Conference Secretariat at support@aigs-jp.org or to conference staff during onsite activities. Please describe the incident, when and where it occurred, and any relevant evidence. Reports will be reviewed discreetly, with information shared only as reasonably necessary for review, safety, conference administration, or applicable legal obligations. Retaliation against anyone raising a good-faith concern is prohibited.
The Organizing Committee may review reported conduct and request explanations or supporting information. Depending on the circumstances and seriousness of a substantiated violation, measures may include a warning, correction request, restriction of access, removal from an activity, withdrawal of conference privileges, or invalidation of fraudulently obtained documents. Registration refunds, where relevant, are governed by the Refund & Cancellation Policy and applicable law.
Participants may submit a written response or grievance if they believe a reported incident or administrative decision is incorrect. The Secretariat will consider relevant facts and available evidence before confirming or reconsidering an action. No participant will be publicly accused merely for making a good-faith complaint, requesting a refund, or disputing a payment lawfully.
This Code applies to AIGS 2027 in-person sessions, online presentations, official workshops, event communications, and other activities formally arranged by the conference. It does not govern independently arranged personal travel or sightseeing. For questions, contact support@aigs-jp.org. The current version will be published on the conference website, and material changes will be communicated where appropriate.