Terms & Conditions

These Terms and Conditions apply to participation in the International Conference on Artificial Intelligence, Green Energy and Sustainability (AIGS 2027), scheduled for 8–9 April 2027 in Okinawa, Japan, and organized by the AIGS 2027 Organizing Committee. They cover conference submissions, registration, payment, participation, official documents, and related services. Please review the relevant policies before submitting research or registering.

Authors must submit original research within the published deadlines and follow the requirements of their chosen submission category. Conference deadlines follow Japan Standard Time (JST, UTC+9).

• Initial Submission Deadline: 31 January 2027.
• Final Submission Deadline: 15 February 2027.
• Research Abstracts: 250–400 words in English.
• Full Papers: English manuscripts, with a recommended length of 6–10 pages for initial submission.
• Late Submissions: Considered only if expressly permitted by the Organizing Committee; no late-submission fee is automatically imposed.

The submitting author is responsible for supplying accurate author information, appropriate citations, and any permissions needed for the submitted material. Consult the Submission Guidelines and Review Process for details.

Research abstracts undergo scientific and technical assessment; full research papers normally undergo single-blind peer review. Decisions are based on relevance, originality, scholarly quality, and applicable review criteria. Acceptance decisions are communicated through official conference channels, normally on a rolling basis, with remaining final decisions planned by 28 February 2027. Submission does not guarantee acceptance. Plagiarism, fabricated findings, undisclosed conflicts of interest, misrepresented authorship, or other serious breaches of academic integrity may result in rejection or withdrawal of acceptance, subject to the applicable review procedures.

Conference registration is required for participation. A single standard fee applies to each applicable participant category, regardless of whether attendance is onsite or online. No separate early-bird or late-registration price is advertised.

The Japan-based category applies to participants studying, employed, or institutionally affiliated in Japan, regardless of nationality, subject to eligibility verification. Presenters must complete registration and payment by 20 March 2027 for inclusion in the final program. Listener registration may remain available until 5 April 2027, subject to capacity and administrative arrangements.

A registration is associated with the registered participant and the applicable participation arrangements. Additional paper or participant registrations, if needed, are governed by the published requirements or a written arrangement with the Secretariat.

Payments must be completed only through authorized AIGS 2027 registration payment channels, official invoices, or written payment instructions issued by the Secretariat. Participants should retain their payment confirmation and registration reference. An official invoice may be requested without an additional invoice fee through Invoice Request. Registration and document services that depend on payment verification are not finalized until the payment has been received and verified.

Participant cancellations and refund requests are governed by the published Refund and Cancellation Policy and applicable law. Registration fees are generally non-refundable for participant-initiated cancellations after payment, except where the policy or applicable law provides otherwise.

Research withdrawal is separate from cancellation of a paid registration. Applicable author withdrawal terms and any stated fees are set out on the relevant submission and withdrawal policy pages. Authors should review those terms before submission. Submissions that are not registered and paid by the applicable deadline may be withdrawn from the conference program.

Accepted presenters must follow the published Presenter Guidelines and final program instructions. The conference may offer onsite or online attendance and presentation arrangements. Requests to change attendance mode should be submitted in writing and are subject to scheduling, technical requirements, and administrative approval. Presentation times, formats, session assignments, and the final program may be adjusted for operational or academic reasons. The final program is planned for publication by 25 March 2027.

Registration provides access to the participant's applicable conference sessions and standard conference communications. The following arrangements apply where relevant:

• Onsite Conference Lunch: Lunch is included for registered onsite participants during scheduled in-person conference activities. Menu and service details will be announced in the final program.
• Solar Photovoltaic System Design Workshop: Participation in the confirmed conference workshop is covered by regular conference registration, with no additional workshop fee, subject to the applicable session arrangements.
• Online Participation: Online participants receive the applicable virtual access and instructions; onsite meals and in-person services are not provided to remote participants.
• Personal Expenses: Flights, accommodation, visas, insurance, local transportation, and other personal expenses are not included in the registration fee.

Conference acceptance or payment of a registration fee does not guarantee publication or indexing. Eligible accepted and presented contributions may be considered for available proceedings or journal pathways, subject to peer review, manuscript revisions, editorial decisions, and publisher requirements. Any proposed external publishing arrangement, including a prospective Springer Nature proceedings pathway, must not be treated as confirmed until officially announced. Publication eligibility, document formats, applicable charges, and publication conditions are described on the Publication page and in the relevant author communications.

Eligible registered and fully paid participants may receive an official conference invitation letter and applicable event-related support documents after identity and registration verification. Participants who request invitation documentation receive a separate personal, secure invitation-information form link at the registered email address. Email verification is required before the form is completed. Official documents are normally prepared within six business days after the complete information is verified.

AIGS 2027 invitation documents are issued by the Organizing Committee. They are not visas, immigration guarantees, financial sponsorship commitments, or guarantees of entry into Japan. Visa issuance and entry decisions remain with the responsible Japanese authorities. Official invitation documents can be checked through Online Document Verification. Consult Visa Information for further details.

Participants arrange and pay for their own flights, lodging, insurance, airport transfers, and local transportation. The conference does not arrange hotel reservations or accept responsibility for independent travel bookings, carrier changes, accommodation availability, cancellations, or third-party charges. Participants must confirm their own travel documents and applicable entry requirements. See the Travel Information and Accommodation & Hotels pages.

All participants, authors, presenters, organizers, and invited guests must comply with the Code of Conduct during official conference activities, including online sessions and workshops. Harassment, intimidation, serious disruption, fraudulent representation, and misuse of conference-issued documents may result in proportionate administrative action.

Participants retain their lawful billing, consumer, refund, complaint, and payment dispute rights. A good-faith complaint or chargeback is not, by itself, misconduct. Where a payment is reversed, disputed, or remains unverified, the conference may review the related registration or temporarily suspend services that require confirmed payment.

Where evidence establishes intentional fraud, identity misuse, material misrepresentation, or unauthorized alteration or misuse of official documents, AIGS 2027 may take proportionate action permitted by law. Such action may include cancelling affected services, invalidating affected documents, and sharing relevant evidence with payment providers, affected institutions, or competent authorities where necessary and lawful. Public document-verification notices, where appropriate and lawful, will be limited to verified status information and the minimum reasonably necessary identifying details.

Personal information is handled in accordance with the Privacy Policy. Participants should not submit passwords, full payment-card details, or passport copies through ordinary conference email. Author materials remain subject to the applicable submission, review, and publication permissions; participants must respect the intellectual property and confidentiality of others. Unauthorized recordings, redistribution of restricted conference content, or misuse of personal data are not permitted.

The Organizing Committee may make reasonable changes to session times, speakers, presentation arrangements, locations, or conference services when operationally necessary. Any material cancellation or change affecting paid registration will be handled under the published refund policy and applicable law. These Terms may be updated for administrative, operational, safety, or legal reasons; the current version will be published on the official AIGS 2027 website.

By completing a submission, registration, payment, or other conference request after being presented with the applicable terms and policy notices, the submitting person acknowledges the relevant conditions and confirms that the information supplied is accurate to the best of their knowledge. Any required agreement or consent is collected through the applicable submission or registration process.